SUPPLIERS

Automatically generate tailored offers for each tender

Our platform automatically ingests tenders, extracts positions, and matches products using a construction AI agent, reducing processing time by up to 80%. Your team can focus on consulting and early specification, unlocking the 700% win rate potential that comes from being first and best in the conversation.

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Trusted by 200+ leading industry companies

Why your current process is failing you.

The Reality Behind Every Lost Deal

Your sales team is drowning in PDFs while opportunities slip away.

Every day, your best people — the ones who should be building relationships and closing deals — spend their time reading hundreds of pages, deciphering position specs, manually matching products, and reconciling prices.

Hours disappear into administrative quicksand.

While your team is stuck at their desks combing through tender documents, your competitors are already on the phone with the customer — building trust and asking the right questions.

Meanwhile, the numbers tell a brutal truth:

10-30

Suppliers competing for every project

8-15%

Your team's average win rate on tenders

Scalera understands even complex tenders

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All formats and standards
Tender documents, bills of quantities, and bid submissions in PDF, scan, Excel, GAEB, NPK, ÖNORM, and other standards – are processed automatically.
Trained on unstructured tenders
Complex bills of quantities are transformed into clean, logically structured line items.
Understands context across multiple pages
Technical requirements within a tender or submission are fully recognized – even across chapters and page breaks.
Cross-language and cross-country understanding
Content is understood regardless of language, standard, or regional terminology.

Match positions with your products

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Matching across large product catalogs
Every position is matched against the right products from extensive construction product catalogs.
AI that understands construction products and requirements
The AI is trained on construction products and recognizes technical, functional, and normative requirements from tenders and bills of quantities.
Technically accurate matching — not just keyword hits
Matching is based on specification, application context, and standard — not just keywords.
Transparent and traceable product matches
Product suggestions are clearly visualized, including the rationale and AI confidence score.
Automations

No more tedious busywork.

Automated project and product setup

Import product data once. The knowledge persists across teams and locations, so everyone works from the same information base.

Seamless data export and integrations

Export matched tenders via CSV, XML, GAEB, or API directly into ERP, CPQ, or CRM systems — no retyping, no friction.

Tender distribution & tracking

Split tenders by trade, send personalized requests, and track all responses — all from a single dashboard.

Proof

Don't just take our word for it.

From 45 to 15 Minutes:

How ACO Automated Their Tender Processing

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"The biggest advantage is the time saved - I no longer have to search manually. I can finish a 300-page tender in 10-15 minutes."

3x

Faster processing of large tenders

30+ min

Saved per 300-page tender

From 1.7M Products to the Perfect Tender Match:

How Frauenthal Automated Their Tender Processing

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"Processing times are constantly decreasing while personnel costs are rising. Increasing efficiency was a strategic priority for us."

90%+

Precision on structured bills of quantities

7.1×

Faster processing — from 4.5 hours to 37 minutes

From Manual Effort to a Scalable Sales Engine:

How dormakaba Empowers Its Partner Network with AI

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"The more our partners work on tenders, the less they can be active in the market."

2–3×

More tenders processed per partner

50–70%

Reduction in manual effort

The difference between "busy" and "productive"

A day in the life: The old way vs. the new way.

Prioritization & Triage

Old Way
Guesswork & Admin
Manually sifting through 30 new tenders, guessing priority. Starting with the oldest risks time on low-value bids or duplicates.
New Way
Strategic Start
Scalera auto-sorts by estimated contract volume and flags duplicates. You skip the noise and focus immediately on high-value wins.
07:00 - 09:00
07:00 - 09:00

Processing & Matching

Old Way
The PDF Hunt
Searching PDFs for keywords misses positions. Constant context switching and manual SKU lookups lead to missed up-sell opportunities.
New Way
Validation Flow
Positions are pre-extracted and categorized. You simply validate AI recommendations with auto-suggested complementary products. Fast, accurate, and smooth.
09:00 - 13:00
09:00 - 13:00

The Outcome

Old Way
Still Drowning
At 4 PM, you're still battling today's list and backlog. Zero time left for proactive sales or consulting.
New Way
Client Focus
Backlog empty by 1 PM. The afternoon is yours for client consulting, site visits, and strategic market analysis.
13:00 - 17:00
13:00 - 17:00

What our customers say

"Scalera has made us feel that we and our ideas are important."

‍

Marco Dürst

Management

We are systematically continuing to build our organization towards data-driven processes.”

Pascal Kägi

Member of the Executive Board

“In the past, it took us 30 to 40 minutes for a large tender. Today we are around 10 to 15 minutes with Scalera. That makes a huge difference in our volume.”

Markus Grafl

Head of Central Offer Management

“Scalera is our new employee in processing offers — thinks quickly, never complains, doesn't take breaks and knows every position by heart!”

Marc Caminada

Construction guide

“With Scalera, we have significantly streamlined our administrative functions. Today, a central location is enough to optimally support the calculators and at the same time handle significantly more volumes.”

Ciril Disch

Head of Building Construction/Member of Management

“The greatest benefit for us has truly been the time saved. We are effectively saving money.”

Michael Lang

Managing Director

Erfahre, wie KI eure Angebotszeit in 20 Minuten um 65 % reduzieren kann.

AI-powered tender processing:

Extrahiere relevante Positionen aus euren eigenen LVs/RFPs sofort.

Business Case Preview:

See potential time and cost savings for your business.

Live Examples:

See how similar construction suppliers are using Scalera.

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Keine Verträge. Keine langfristige Verpflichtung.

Nutzung durch über 200 Hersteller und Verarbeiter in der Schweiz, Deutschland und Österreich.

Frequently Asked Questions

Which systems can be integrated?

Scalera can be integrated with various ERP, CRM, and PIM systems. For ERP systems, Scalera includes pre-built interfaces in SAP IDoc format, a pre-built REST API, and the ability to configure custom interface formats. Other interfaces, webhooks, and data exports in various formats are also possible.

How long does the implementation take?

Implementation typically takes 2-12 weeks, depending on complexity. Most customers with standard products can go live within 2-4 weeks. We include onboarding and training in this timeline.

What types of documents can Scalera process?

Our software processes PDFs (scanned and digital), GAEB files, Excel/CSV files, XML, emails (with free text or attachments), and ÖNORM/ONLV formats.

Does Scalera work with our existing product data and ERP system?

Yes, Scalera integrates with your existing systems. We can import product data via manual upload (updated quarterly) or through live API integration with systems like SAP and others. Price calculations remain in your ERP/CRM system.

What languages does Scalera support?

Scalera supports all major European languages including German, English, French, Italian, Spanish, and more. This goes both for tender documents as well as the user interface for your employees.