GENERAL CONTRACTORS

Automatically match tender line items with suitable suppliers and send RFQs

Our platform automatically ingests tenders, extracts positions, and matches products using a construction AI agent, reducing processing time by up to 80%. Your team can focus on consulting and early specification, unlocking the 700% win rate potential that comes from being first and best in the conversation.

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Trusted by 200+ leading industry companies

Why your RFQ process costs more time than your actual calculation

The Reality Behind Every Late Submission

PDFs get dismantled, spreadsheets maintained, and emails prepared.

Every day, your most experienced estimators spend hours manually combing through bills of quantities, highlighting pages, assigning trades, and maintaining supplier lists.

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Instead of optimizing prices and assessing risks, they’re dismantling PDFs, maintaining spreadsheets, and drafting emails.

Valuable time disappears into coordination and admin.

While your team is numbering pages and sorting attachments, deadlines are running, suppliers are waiting — and competitors are already a step ahead.

Meanwhile, the numbers speak for themselves:

20–100

RFQs per tender

3–6 h

Manual prep work per submission

Automatically assign tender positions to the right suppliers

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AI-based supplier matching at position level
Scalera analyzes your bill of quantities (VOB, NPK, ÖNORM) and automatically identifies which supplier or subcontractor fits which position — even for complex or inconsistent specs.
Intelligent consideration of your supplier structure
Existing framework agreements, regional responsibilities, and individual preferences are automatically factored in — for assignments that reflect your real procurement strategy.
Automatic assignment of all attachments and drawings
Plans, detail drawings, and supplementary documents are automatically assigned to the right trade and supplier — no manual PDF splitting required.
80% less manual effort for estimators
Instead of manually reviewing and distributing hundreds of positions, the AI handles the structured groundwork — your team only reviews and saves valuable hours per submission.

Send and monitor RFQs automatically

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Automatic creation and dispatch of RFQs
Scalera generates ready-to-send RFQs directly from the assignment — including all relevant positions and documents.
Automatic splitting of large tender PDFs
Large tender documents are systematically segmented by trade and supplier — no more manually copying out individual pages.
Direct email delivery to suppliers and subcontractors
Requests are sent with one click — including a structured position overview and all relevant attachments.
Automated monitoring of incoming quotes
Scalera tracks responses, sends automatic reminders for missing quotes, and ensures full transparency throughout the RFQ process.

What our customers say

“Scalera is our new employee in processing offers — thinks quickly, never complains, doesn't take breaks and knows every position by heart!”

Marc Caminada

Construction guide

“With Scalera, we have significantly streamlined our administrative functions. Today, a central location is enough to optimally support the calculators and at the same time handle significantly more volumes.”

Ciril Disch

Head of Building Construction/Member of Management

“The greatest benefit for us has truly been the time saved. We are effectively saving money.”

Michael Lang

Managing Director

"Scalera has made us feel that we and our ideas are important."

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Marco Dürst

Management

We are systematically continuing to build our organization towards data-driven processes.”

Pascal Kägi

Member of the Executive Board

"A large portion of our inquiries come as ONLV files, the equivalent of GAEB in Germany. I use Scalera exclusively, and it works flawlessly."

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Manuel Kleindienst

Head of Heating Systems Offers

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See how AI can cut your tendering time by 65% - in 20 minutes

AI-powered tender processing:

Extract relevant positions from your own LVs/RFPs instantly.

ROI Calculator

See potential time and cost savings for your business.

Live Examples:

See how similar construction companies are using Scalera.

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No contracts. No long-term commitment.

Used by 100+ construction suppliers across Switzerland, Germany & Austria.

Your questions — clearly answered

Frequently Asked Questions

Which systems can be integrated?

Scalera can be integrated with various ERP, CRM, and PIM systems. For ERP systems, Scalera includes pre-built interfaces in SAP IDoc format, a pre-built REST API, and the ability to configure custom interface formats. Other interfaces, webhooks, and data exports in various formats are also possible.

How long does the implementation take?

Implementation typically takes 2-12 weeks, depending on complexity. Most customers with standard products can go live within 2-4 weeks. We include onboarding and training in this timeline.

What types of documents can Scalera process?

Our software processes PDFs (scanned and digital), GAEB files, Excel/CSV files, XML, emails (with free text or attachments), and ÖNORM/ONLV formats.

Does Scalera work with our existing product data and ERP system?

Yes, Scalera integrates with your existing systems. We can import product data via manual upload (updated quarterly) or through live API integration with systems like SAP and others. Price calculations remain in your ERP/CRM system.

What languages does Scalera support?

Scalera supports all major European languages including German, English, French, Italian, Spanish, and more. This goes both for tender documents as well as the user interface for your employees.