Events & Webinars

Webinar Recap: Where AI Saves Time in the Quoting Workflow

In our recent webinar, product experts and practitioners from the supplier side walked through a typical quoting workflow, stopwatch in hand. The result was a clear map of where time is lost today and which steps AI already handles reliably. Here are the key takeaways.

Introduction
The session's core finding: most quoting time is spent before pricing even begins, in reading, extracting, and searching. That is exactly where automation delivers first.

60%

of quoting time spent pre-pricing

45min

average saved per tender on extraction

30s

to locate any position or requirement

3

steps to automate first

Takeaway 1: The stopwatch does not lie

The panel timed each step of a real anonymized tender. Reading and qualification, position extraction, and product search consumed the majority of total effort. Actual pricing and commercial strategy, the steps where expertise creates value, received the smallest share of time.

Takeaway 2: Automate the funnel from the top

The panel agreed on sequencing: automate intake and extraction first, matching second, offer generation third. Starting at the top of the funnel means every downstream step benefits immediately, and teams build trust in the system on low-risk tasks before relying on it for product decisions.

Takeaway 3: Confidence scores change the culture

The most discussed feature was not speed but transparency. When the system shows how certain it is about each match, review becomes targeted, and specialists stop double-checking everything. Trust in automation is earned through honest uncertainty, not through bold claims.

Audience Q&A highlights

Questions centered on data protection for tender documents, handling of Swiss NPK versus German GAEB structures, and integration with existing ERP pricing. The short answers: enterprise-grade hosting in Europe, native support for regional formats, and integration in front of the ERP rather than inside it.

I expected an AI sales pitch. What I got was a realistic map of our own workflow and where to start.

What comes next

Watch the full recording, benchmark your own workflow with the stopwatch exercise, and identify your top time sink. The next session will cover alternate strategies in detail.